Property & Facilities

Every roof and facade in the portfolio, rated and prioritised.

Roof and facade condition across a portfolio, inspected in one round. Each defect found is rated and given an action and a timeframe. Built for maintenance planning, capital works and the annual or pre-EOFY cycle.

Top-down drone view of a logistics warehouse roof with skylights, loading docks, parked semi-trailers and a line-marked car park.

Overview

Condition you can plan against.

A portfolio of roofs and facades is hard to see. The sites are spread out, access is slow and the condition of each building is known only when something leaks or falls. We inspect the portfolio on one programme for facilities and property managers and return a report that rates each defect found by severity and likelihood, tags it to a building and a zone, and sets a recommended action and timeframe. The maintenance budget is then built on the condition of the assets, not on the last complaint.

Each building is captured by drone to a stated specification, with the roof, gutters, parapets, plant and facade covered section by section. Each defect is rated against a declared standard and placed on an orthomosaic of the roof or an elevation of the facade. The result is one report for the portfolio, a section for every building, and the imagery behind each finding held in the evidence annex.

Led by a reliability engineer and NSW-licensed investigator.

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Uses

What facilities teams bring us.

Portfolio roof inspection programme

Every roof in the portfolio inspected in one round, with each defect rated and placed on its building.

Facade and building envelope inspection

Cladding, render, parapets, sealant joints and visible fixings on multi-storey buildings, recorded from the air without scaffolding or a swing stage, and rated level by level.

Annual and pre-EOFY condition rounds

A repeat inspection at the same point each year, so the budget submission rests on current condition and the change since the last round is on record.

Capital works planning

Condition and remaining-life ratings across the roofs and facades that are candidates for replacement, so capital works can be sequenced by criticality.

Defect tracking across the portfolio

Each defect carries an ID, a building, a zone and a rating. Repeat rounds report what was fixed, what was left and what got worse.

Acquisition and handover baselines

A rated baseline of roof and facade condition at acquisition, handover or the start of a maintenance contract, so later change is measured against a dated record.

Deliverables

What the portfolio report contains.

The portfolio summary comes first and ranks every defect by criticality, so the maintenance and capital plan can be read from the first page. The building sections and the register sit behind it.

Portfolio summary ranking every building and defect by criticality
A one-page condition summary for each building, with its rating, its top defects and the action category it falls into
Remaining-life assessment for roofs and facades that are candidates for replacement
Roof and facade zone plan for each building, so the defect register and work orders use one location scheme
Facade elevations with defects marked by level and bay
Works schedule grouping every defect into maintenance, repair and capital works, sequenced by criticality
Defect register in spreadsheet form, carried forward on each repeat round, with a change report against the previous round where the programme repeats

The report

Reported as an Engineering Condition & Evidence Report.

Every engagement returns the same six parts, whatever the asset. The service-specific outputs above sit inside it.

01
Capture to a stated specification
Ground sample distance, overlap and accuracy are set before the flight and recorded.
02
Defects mapped to asset IDs and zones
Every finding is located on an orthomosaic or model, not left in a folder of photos.
03
Condition or criticality rating
Rated against a declared standard: severity by likelihood.
04
Recommended action and timeframe
What to do about each rated defect, and by when.
05
Evidence annex
Hashed originals, metadata, capture log and a chain-of-custody statement.
06
Areas not inspected and limitations
Stated plainly, so the report is read for what it covers.

Defects mapped to zonesIllustrative

Process

How a portfolio programme runs.

Brief

We take the asset list, the addresses, the planning cycle and the question the report has to answer: maintenance budget, capital works or a defect baseline. Every enquiry is answered within one business day, and the programme is quoted as a programme.

Capture to specification

Each building is captured to a stated specification, with the visit planned around the site and the weather. Roof, drainage, plant and facade are covered section by section, with closer passes over anything that stands out.

Interpret and rate

Each defect found is rated for severity and likelihood and tagged to a building, a zone and an asset ID. Each one is given an action and a timeframe.

Report and register

The portfolio report, the defect register and the evidence annex are delivered together. On a repeat round the register is carried forward and the change since the last visit is reported.

Limits

What the report is, and is not.

The report is a visual and measured assessment of what can be seen from the air. Roof sections hidden under plant, screens or awnings, and any facade face that could not be flown, are listed as areas not inspected. Internal condition, membrane adhesion and the state of fixings under cover are not assessed from the air.

Where a defect calls for a structural or engineering assessment, the report identifies it and that assessment is for the client's engineer to make. Measurements are to the stated accuracy of the capture, and the outputs are not a cadastral or registered survey.

Common questions

Property & Facilities, answered.

How is a portfolio programme quoted?

A portfolio programme is quoted on a schedule of rates, not by the hour. The quote is set by the number and size of the buildings, how far apart they are, the height and number of facade faces, site access and whether the round repeats. A repeat programme is quoted as a programme, and on each later round the capture positions and the defect register already exist. Portfolios across Newcastle, the Hunter, New England and the Central West are covered without fly-in costs; elsewhere in NSW by arrangement.

Can the inspection be timed to our budget cycle?

Yes. Portfolio rounds are booked to land before the budget submission or the end of the financial year, and repeated at the same point each year. The window is set at the brief and a weather margin is held inside it.

Does anyone need to go on the roof?

No. The roof and facade are captured by drone, so nobody is working at height and the building stays in use. At the brief we arrange a site contact for access to grounds and plant areas, and the visit is planned around tenants and operating hours.

Can the report be used to tender the repairs?

It is written for that. Each defect has a location, a rating and a timeframe, so a roofing or facade contractor can quote the works off the register. The imagery behind each finding sits in the evidence annex, and the same report can go to the board or the owners as the basis for the budget.